I · The Pain
"The back-office no longer runs through your ops lead."
The symptoms we hear before the call.
- 01A single person knows how the operation actually works
- 02Onboarding a client takes 12+ manual touchpoints across 4 systems
- 03Reconciliation eats 20+ hours a week of someone senior
- 04Reporting is copy-paste from five dashboards every Monday
II · The Build
How we approach it.
Custom every time
Every engagement is scoped individually against your operation. The four phases below describe the shape. The specifics are yours.
01Process map.We watch the actual work happen. We document every handoff, every decision, every piece of context that lives in one person's head.Phase 1Of four
02Extraction & sync.Documents parsed, data normalized, systems synced. No more copy-paste. No more person-as-API.Phase 2Of four
03Approval routing.Decisions routed intelligently based on context, authority, and urgency. Automatic escalation. Audit trail by default.Phase 3Of four
04Observability.Your ops lead sees the flow end-to-end, catches problems before they compound, and finally gets a weekend.Phase 4Of four
III · The Outcomes
Numbers we typically see.
Conservative benchmarks
Drawn from the last eighteen months of engagements in this category. Your mileage will vary with your baseline, your team, and your data, but the direction holds.
I.
22 hrs/wk per lead
Senior ops hours recovered
II.
11 days → 2 days
Client onboarding time
III.
2.3% → 0.1%
Error rate
IV.
$120K, $380K / yr
Payroll misallocation saved
Typical for
All industries · $8M, $50M
Timeline
4-8 weeks
Investment
$45,000, $90,000
Guarantee
Prototype before you pay
IV · Related
Other systems we commission.
Solutions index
Most engagements touch two of our five solution categories. If more than one of these sounds like you, say so on the diagnosis call, we'll tell you honestly where the leverage is.
01Revenue Ops AI.Inbound enrichment, routing, scoring, auto-drafted follow-ups, proposal assembly, and a sales leader dashboard that shows the state of every deal, without a Monday meeting.RevOps6-10 weeks02Content Ops AI.Brief-to-publish pipelines, SEO-aware drafting, fact-check layers, repurposing across channels, and brand guardrails that hold under scale.Content4-8 weeks03Knowledge & RAG .Private assistants grounded in your documents, contracts, decks, and call recordings, with citations and permissions.Knowledge6-10 weeks04Bespoke AI .Predictive pricing, forecasting, novel agent workflows, internal copilots, audit systems, if it's a real business problem with a real budget, we scope it and build it.Custom8-14 weeks
Ready when you are
Book the 45-minute diagnosis.
No pitch. No fee. A written map of the two line items bleeding your business.