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ColabContent · Boston
Custom AI consulting. Systems you own, not software you rent.
ColabContent is a Boston AI consulting company that audits businesses for costly problems and builds custom AI systems the client owns, for law firms, CPA firms, insurance agencies, manufacturers and home services companies. We find what your business is losing, price it, then build and hand over the fix. No per-seat fees, no lock-in.
Massachusetts LLC since 2020 · 201 Washington St, Boston
Step one
Start with the $499 AI-Ready Audit.
The AI-Ready Audit is the first step for every ColabContent client: a $499 review of seven areas of the business, sales and marketing, operations, customer experience, back office, team, data and reporting, and the software underneath all six, that ranks what to fix first in dollars, computed from your own numbers, not a benchmark. Missed calls and follow-up are one item on that list, never the headline.
What the report shows you
- 01The money leaking each year, in dollars, and where it goes.
- 02Who Google and ChatGPT recommend instead of you, word for word.
- 03Your software, reviewed against what you use, and what one owned system could replace.
- 04A ranked 90-day plan, with the quick wins you can do this week.
- 05A short video walkthrough and a 20-minute call.
The AI-Ready Audit
Every leak in your business, priced, on one private link.
$499one time
- ReportIn 3 business days
- GuaranteeMoney back if it isn't worth it
- AfterFree quarterly check-in
- WalkthroughVideo plus a 20-minute call
Secure checkout by Stripe · No subscription
What it costs
What does each step cost? One price, agreed before it starts.
The $499 audit comes first because it tells us what is actually worth fixing, not a guess. Every step after it is priced against your own numbers, optional, and finished on a date in writing; you can stop after any step.
- Step 01AI-Ready AuditStep one for every client. The report is yours to keep.$499Report in 3 business days
- Step 02Fixes, done for youYour findings carried out by us, the fixes worth the most first.From $2,997Done in 14 days
- Step 03Ongoing careFixes kept working, AI answers and rankings re-checked. Cancel any time.$997A month, optional
- Step 04Custom systemsAn owned CRM (customer relationship management software), operations and quoting systems, reporting and back-office workflows, or a phone agent. One fixed fee, prototype before you pay.From $10,000Prototype before you pay
You own the code, the prompts and the accountsFixed fee, agreed before work startsNo per-seat fees, no lock-in
Our Method
Two questions start every engagement.
Before any system is scoped, the owner answers two questions in writing, on the 20-minute call that ends the $499 audit: what costs the most time, and what costs the most money. The build removes the one worth the most, and nothing else gets built until it does.
Both answers are written into the audit report with a dollar figure beside each, so the first build is chosen by your ledger, not by a demo.
II.
What costs you the most money?
The answer to those two questions becomes the system worth building first.
Proof
Built for live businesses, not demos.
Three production figures from ColabContent clients, each read on August 4, 2026 from the client's own dashboard or reconciliation report and rounded down, never up. Jim Glaser Law is named with permission; every other client is anonymized at the client's request.
13,296
Matters on an owned practice platform
A law firm (name withheld) replaced a hosted spreadsheet CRM with a system it owns: 13,296 matters, 4,396 clients and 5,684 invoices migrated, and the trust accounts reconciled to the cent every night without anyone doing the true-up by hand.
3,787
Calls for Jim Glaser Law, named
Five AI intake agents, one per advertising channel, so Jim Glaser Law judges every ad dollar by the calls it actually produced, not by a shared front-desk number. Read the case study
40+
Commissioned builds delivered
Counted September 2026: practice platforms, quoting and back-office workflows, knowledge search, content systems and intake agents, for law firms, home services companies, a self-storage operator, a real estate brokerage, ATM providers and two marketing agencies.
Selected work, client names withheld at their request
- Intake agents: a home services company (1,486 calls handled), a self-storage operator (211) and a real estate brokerage (148).
- Practice and back-office systems: law firms in personal injury, immigration and federal practice, and ATM providers.
- Websites, SEO and AI visibility: flooring, restoration, cleaning and roofing companies.
- Two marketing agencies white-label our builds for their own clients.
- 6,000 or more inbound calls handled across every intake agent (the export we count from stops at 6,000).
What We Build
Five kinds of system, every one custom.
5Kinds of system, one per named leak
Every ColabContent build is one of these five kinds, runs on your own data inside your own accounts, and is proven as a prototype before the production fee is invoiced: a practice platform, a knowledge base, a back-office workflow, a content system, or an intake agent when calls are the leak.
01Workflow AutomationInternal steps between departments, no revenue or customer contact involved.
02Knowledge searchYour own documents, searchable in plain language, not a new database.
03Content Operations AIWritten and published material, at volume, in your own voice.
04Revenue Operations AICustomer-facing: pipeline, quoting, CRM, and the calls that feed them.
05Bespoke AI SystemsA leak that fits none of the four above.
Where we go deepest
The $499 audit fits any established owner-led business. Custom systems, from $10,000, fit established and mid-market companies where the economics justify a build, and run deepest in five industries.
How to decide
Should you own an AI system or rent one?
4Ways to put AI to work, one table
There are four ways to put AI to work: rent a software platform, hire an AI engineer, commission a large consultancy, or have a boutique build a system you own. The table compares them on cost, time and ownership; the $499 audit tells you which one your own numbers justify.
The four options, side by side.
Scroll the table sideways →
| Factor | Owned build | Rented software (per user, monthly) | Internal hire | Big Four |
|---|---|---|---|---|
| Cost | One time. You own it. | Monthly fee per user, forever | Salary and benefits, plus the infrastructure the hire builds first | A large engagement fee, with strategy priced before any build |
| Time to first result | Days: the audit report, then a prototype on your own data, each on a written date | Weeks of configuration | Infrastructure first, then the first workflow | Strategy phase first, then a separate build |
| Code ownership | Yours at handoff | Vendor owns it | Yours (you built it) | Set by the contract, often the vendor's |
| Best for | A named workflow leaking time or money | Standard workflows that match the product | A continuous AI pipeline with a large budget | Enterprises with an in-house innovation team |
| Limitation | Scoped to one named workflow at a time | Calibrated for the average buyer, not you | Infrastructure comes before the first workflow | Strategy first; the build is a separate engagement |
When a build is not the right fit, we say so and refer you to firms better suited to that kind of work. The boundaries are written out under What we will not build on this page, and the full decision worksheet is on the custom-builds reference page.
For larger firms: how a custom build runs
Built for the firms too big for a template and too lean for a hire.
Every custom build runs the same sequence. The $499 audit names the leak; the 20-minute call writes the target down in one sentence; a working prototype ships in 7 to 10 days on your real data; the fixed-fee production build follows, and it is quoted only after the prototype has performed. The three entries below are the terms of that sequence, written out.
01How the prototype-before-pay structure works.
Read
Every engagement starts with the $499 AI-Ready Audit. It names the costly workflow, ranks the fixes, and shows whether a custom build is justified at all. On the call that follows, the principal writes the constraint down in a sentence. Both sides leave with that sentence. Either party can stop here.
If both sides decide to proceed, we sign a one-page NDA (a confidentiality agreement) and the firm provides a representative slice of real data: ten anonymized matters, a hundred recent RFQs (requests for quote), a quarter of COI (certificate of insurance) requests (certificates of insurance), a season of PBC (the prepared-by-client document list) packages (the documents a client prepares for its accountant), a month of dispatch logs. Inside seven to ten days we ship back a working prototype that performs the constraint task on that real data. The firm sees the system actually work before any payment changes hands. If the prototype does not perform to the target written down after the audit, the firm owes us nothing and keeps the work product.
If the prototype performs, the fixed-fee production build begins. The fee is quoted after the audit and the prototype, based on the problem being solved, the integrations required, and how much of the handoff the firm wants to manage itself, and it is agreed in writing before the build starts. Build runs four to seven weeks, inside the firm's own Azure, AWS, or Google account under NDA (a signed non-disclosure agreement).
02What we will not build.
Read
We will not run engagements for AmLaw 100 firms, Big Four accounting firms, or top-100 national P&C agencies. Those organizations have in-house innovation teams that are the right answer for them; our work is for the firms that do not have that internal bench.
We will not build a per-seat SaaS (software you rent by subscription) subscription product. We are a fixed-fee build house. The deliverable is owned by the client at handoff.
We will not run a strategy engagement that does not end with working software. A roadmap without a system is a different category of work. We refer to firms that do strategy-only work well, where appropriate.
We will not overbook. Every build gets the principal's own attention from the audit through the handoff, and we turn away qualified prospects rather than dilute that.
03Terms we use on this page.
Read
- AI-Ready Audit
- The $499 first step: a one-time review of seven areas of the business, ranked by what pays off first. The deliverable is a report, not a sales call.
- Commission
- A fixed-scope, fixed-fee engagement to build one custom AI system. Not a retainer, not a subscription, not a strategy document. The deliverable is working software.
- Custom AI system
- Software built to one operator's data, stack, and workflow. Not a configured off-the-shelf tool. The system connects to the operator's existing platforms (practice management, CRM, ERP, accounting) and runs inside their own cloud tenant (a private cloud account).
- Prototype-before-pay
- The operator sees the system work on their own data before any production fee is committed.
- Mid-market operator
- An established business too large for off-the-shelf tools to fit without customization and too lean to carry a full-time AI engineering team. That is where a fixed-fee custom system pays off.
The five verticals, the buyer worksheet and the objections we hear most often are written out on the custom-builds reference page.
Start with the $499 audit →
Frequently asked
Questions owners ask before they order.
Answered in writing: delivery, what you owe, handoff (the day the finished system becomes yours), timelines, staffing, your data, confidentiality (who can see it), and the prototype (the free working test build). Anything not answered here can go to the question form at the end of the page, or to the 24-hour AI phone line at (617) 675-9067, which answers questions and books nothing.
How is the audit delivered?
On a private link and as a PDF, within 3 business days of your intake, followed by a 5-minute video walkthrough of the findings and a 20-minute call. Every finding carries step-by-step fix instructions written for your own tech person, and a free re-check of your AI answers, rankings and money leak follows every quarter for as long as you are in business.
How much does AI consulting cost with ColabContent?
The AI-Ready Audit is $499. Fixes start at $2,997 and are done in 14 days. Ongoing care is $997 a month and can be cancelled any time. Custom builds are quoted as one fixed fee after the audit, with a working prototype on your data before you pay. There is no per-seat pricing, no retainer, and no renewal fee.
Do I have to buy anything afterwards?
No. The report and the roadmap are yours to keep. You can hire us for the fixes, do them yourself, or hand them to your own tech person using the step-by-step instructions included with every finding. Nothing is owed beyond the $499.
What exactly transfers to me at handoff?
The code, the prompts (the written instructions the AI follows), the models, the datasets, and the runbook (the operating manual). The system runs inside your own cloud account and your own logins from day one, so there is nothing to migrate later, no vendor software to keep licensing and no per-seat fee to renew.
How long does a custom build take?
The working prototype ships in 7 to 10 days on your real data. The full production build runs 4 to 7 weeks after the prototype is approved. Both timelines are agreed in writing before work begins.
Will AI replace our staff?
No. We scope against a specific bottleneck, not a headcount target. The work the system absorbs is the queue nobody wanted: after-hours calls, intake routing (sending each new inquiry to the right person), reconciliation (matching the books to the bank), and the paperwork nobody enjoyed. What the firm does with the time it gets back is the firm's decision.
What if our data is messy?
Messy is the baseline assumption. The prototype is built on your real data as it is today, not on a cleaned sample. Data cleaning is part of the build, not a prerequisite.
How is confidentiality handled?
The build runs inside your own cloud account under a signed confidentiality agreement (an NDA). Your data does not leave that environment. Nothing is shared with other clients; the system is used by you alone and owned by you.
What happens if the prototype does not work?
The engagement ends and you owe nothing. The prototype is built on your own data and judged against the target written down after the audit; if it does not meet that target, you keep the work product and we part ways without an invoice.
Where to start
The report first. The decision is yours.
After checkout you fill in a short intake: your website address, company name, main services and the towns you serve, and the questions customers ask you most. We pull the rest from public data, write the report, and walk you through it on a 20-minute call. What you do next is your decision, with the report in hand.