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Home/ Cases/ Case 04

Quote turnaround: 6 hours → 11 minutes.

Spec-parsing + costing model + proposal assembly. Win rate up 22% on speed alone.

IndustryManufacturing

SolutionWorkflow Automation

ClientCustom parts manufacturer (NDA · "Forgehouse")

CommissionFixed fee

6h → 11m

Quote turnaround

+22%

Win rate

$780K

First-year new revenue

6 wks

Build to production

I · The Problem

What was happening.

A 45-employee specialty parts manufacturer in Ohio. They quote 2,000+ custom jobs per year. Each quote required a senior engineer to read the customer's drawings, cross-reference material availability, calculate setup cost, and write a proposal. Average turnaround was 6 hours per quote, 4 days when a senior was on vacation.

II · What We Did

The approach.

Four-stage build

Standard house cycle, diagnose, demo, build, hand off. Timing and specifics below.

01Diagnosis.Week 1, Diagnosis. We sat with their head of quoting and watched him work. 80% of each quote followed a recognizable pattern. The other 20% was genuinely novel, and that was where he added real value.Stage 1Of four

02Demo.Week 2, Demo. We built a spec-parser that read five historical RFQs (PDFs + drawings) and produced matching quotes with 91% accuracy. The head of quoting said: "that's the first four hours of my day."Stage 2Of four

03Build.Weeks 3-6, Build. Production system parses incoming RFQs, cross-references their BOM and capacity DB, builds the costing model, and assembles a proposal draft. Engineer reviews and ships, or flags the novel 20% for full manual review.Stage 3Of four

04Handoff.Week 6, Handoff. Two engineers trained. System now handles 84% of quotes end-to-end with final engineer sign-off.Stage 4Of four

III · The Outcome

What actually shipped.

Average quote time: 6 hours to 11 minutes. Customers started citing speed as the reason they went with Forgehouse. Win rate on inbound RFQs up 22 percentage points. First-year new revenue attributable to speed alone: $780K.

"Our competitors quote in a day. We quote in an hour. Customers don't think about it, they just sign."

, CEO · Forgehouse

IV · More Work

Other commissions.

Recent cases

Three more from the same period. Different industries, same method.

01$1.Law · Knowledge & RAG
Automated time-capture + matter summarization returned 240 partner hours a month, all of it captured and billed.Case 01Law 0211× long-form output.Media · Content Operations AI
Custom house-voice drafting pipeline. 40 pieces a month to 450 a month. Same editors, same quality bar, same brand.Case 02Media 0338% more qualified pipeline.SaaS · Revenue Operations AI
Inbound enrichment, scoring, routing, and auto-drafted follow-ups. Ops freed to work strategic accounts.Case 03SaaS

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